General Ledger in Accoxi

General Ledger acts as a master document for all the financial transactions of the business.

Ggeneral Ledger

General Ledger

A general ledger, also known as a nominal ledger, is a bookkeeping ledger that serves as a central repository for accounting data transferred from all sub ledgers like accounts payable, accounts receivable, cash management, fixed assets, purchasing and projects.

General Ledger in Accoxi

A company’s general ledger is the basis of its financial reporting and the source of the information used therein. In Accoxi, General ledger is a means for keeping record of a company's total financial accounts. Accounts typically recorded in a general ledger include: assets, liabilities, equity, expenses, and income or revenue.

General Ledger In Accoxi

General Ledger in Accoxi (English)

A general ledger, also known as a nominal ledger, is a bookkeeping ledger that serves as a central repository for accounting data transferred from all sub ledgers like accounts payable, accounts receivable, cash management, fixed assets, purchasing and projects. A company’s general ledger is the basis of its financial reporting and the source of the information used therein. In Accoxi, General ledger is a means for keeping record of a company's total financial accounts. Accounts typically recorded in a general ledger include: assets, liabilities, equity, expenses, and income or revenue.

Key features;

  • It provides an accurate record of all financial transactions
  • User can use this whole form with using keyboard and no need of mouse use
  • It helps the user to spot unusual transactions immediately and it act as a master document for all the financial transactions of the business.

General Ledger Under Accounts Menu

Click on Accounts module and select the option General Ledger

After clicking on the General Ledger, it opens to the form with Trial balance

 

General Ledger Form

It shows the Trial balance details of the current financial year and we can use the keyboard throughout the General Ledger form.

 

 Fields

                           Description

Particulars

This column list all business transactions made during the set period of time, including revenue, liabilities and assets

Debit

Amount of assets and expense accounts appear on this column

Credit

Amount of liabilities, capital and income accounts appear on this column

Modify

Use the right arrow key on the keyboard to open the Modify menu option. While we open the modify option, it includes Detailed view, Period, Group search, Ledger wise view and Export.

Up   

Use the Up arrow key for on keyboard to upward move

Down

Use the down arrow key to move downward move

Enter

Use the Enter key to enable drill down option or to open inner forms.

Esc

Use the Esc (Escape) key to exit from the  current page

 

Menus available in Modify option

When the user clicks on right arrow key, it opens to more options and it includes detailed view, Period, Group Search, Ledger wise view and Export.

1. Detailed view

When the user click on General ledger form, it shows the details of the trial balance and while click on the modify key, it opens the detailed accounting vouchers list of each and every accounting group in trial balance. In detailed view of account group page, there is an option of Condensed view in modify (right arrow key) to redirect to previous page.

2. Period

Period is the second option in modify menu. It is the option to enter a particular date of period to access the trial balance details of that particular period. By clicking on the period option, new tab will appear on the screen and user need to enter the starting date along with end date to access the data and the details will appear on the basis of the date entered.

 

3. Group Search

In group search, user can search or can select particular account group and can access the details of ledger from that group. While click on the group search, a new tab will appear with complete list of account groups and if user select any one of the group, it opens to the details of that particular account group and user can access the complete ledger details with monthly transactions under the selected group by clicking enter key.

 

4. Ledger wise view

Ledger wise view in modify option, enable the user to access complete list of ledger accounts and user can access the monthly detailed information of every ledger account from there. While click on the ledger account, it opens to monthly transaction details, shows debit balance, credit balance, opening and closing balances and also shows bar graph of debit and credit balance of the particular ledger account.

5. Export

User can export the group summary details into excel format by clicking on the export option. A save as window will appear and user can select the save location of the exported data.

 

 

 

Steps of General Ledger

  • If the user select an account group from the list of trial balance, it opens to Group summary of that account group.
  • If user select the group summary, it opens to Ledger monthly summary and can open the daily ledger vouchers from there.
  • By clicking on the Enter key, it opens to Ledger summary and user can access the invoice form of the particular transaction.

For example, if the user select Sales account group from trial balance, it opens to group summary of sales account

 

Group summary of the Sales account

General Ledger Group Summary

Data available in ledger group summary:

Field

Description

#

The serial number of data available in the table shows in here

Particulars

Shows the particulars under a ledger

Closing balance: debit/credit

The closing debit/credit balance of each ledger shows in this section

 

 

Menus available in Modify option;

1. Period:

Period is the first option in modify menu. It is the option to enter a particular date of period to access the group summary details of that particular period. By clicking on the period option, new tab will appear on the screen and user need to enter the starting date along with end date to access the data and the details will appear on the basis of the date entered.

2. Group Search:

In group search, user can search or can select particular account group and can access the details of ledger from that group. While click on the group search, a new tab will appear with complete list of account groups and if user select any one of the group, it opens to the details of that particular account group and user can access the complete ledger details with monthly transactions under the selected group by clicking enter key.

 

3. Export:

User can export the group summary details into excel format by clicking on the export option. A save as window will appear and user can select the save location of the exported data.

 

Ledger monthly summary: Sales Account.

In this page of general ledger user can view the monthly summary of transactions made in a particular ledger.

User can view the transactions debit and credit balances as well as closing balance for each month.

There is also a graphical representation of data is available. In the bar diagram user can view the debit/credit balances of each month.

Ledger Monthly Summary In General Ledger

Data available in ledger monthly summary:

Field

Description

#

The serial number of data available in the table shows in here

Month

Shows the ledger month wise data

Transactions: debit/credit

The debit/credit balance of each month shows in this section

Closing balance

The closing balance of each month is shown in this column

Menus available in Modify option:

When the user clicks on right arrow key, it opens to more options and it includes quarterly, period, ledger search, and export

1. Quarterly:

By clicking on quarterly option user can view the quarterly wise data of the particular ledger. User can switch back to monthly wise view if wanted from the modify option

2. Period

Period is the second option in modify menu. It is the option to enter a particular date of period to access monthly summary details of that particular period. By clicking on the period option, new tab will appear on the screen and user need to enter the starting date along with end date to access the data and the details will appear on the basis of the date entered.

3. Ledger Search

In ledger search, user can search or can select particular ledger and can access the details of ledger. When the user clicks on the group search, a new tab will appear with complete list of ledgers and if user select any one of the ledger, it opens to the details of that particular ledger and user can access the complete ledger details with monthly transactions.

4. Export:

User can export the ledger monthly summary details into excel format by clicking on the export option. A save as window will appear and user can select the save location of the exported data.

Ledger Vouchers: Sales account

In the ledger voucher view user can access all the date wise vouchers from the particular selected month.

All the transaction details made in one particular month is shown her with its date, amount, current total and closing balance.

Ledger Vouchers In General Ledger

Data available in ledger vouchers:

Field

Description

#

The serial number of data available in the table shows in here

Date

Shows the date of the particular voucher entered in that particular month

Particulars

The particulars details of that certain voucher shows here

Voucher no

The voucher number of the transaction shows here

Voucher type

The voucher type of the transaction shows here

Debit/credit

The debit/credit amount of the transaction shows in this column

 

Menus available in Modify option:

When the user clicks on right arrow key, it opens to more options and it includes quarterly, period, ledger search, and export

1. Daily breakup :

The daily breakup of the ledger can be shown with this option. All the transactions entered in each day can be viewed with this option.

2. Export:

User can export the ledger voucher details into excel format by clicking on the export option. A save as window will appear and user can select the save location of the exported data.

 

Transaction view:

User can access to the view option of each transaction by clicking enter key against it. It will directs the user to view window.

And from that window user can edit, print and export the invoice/voucher/transaction.

Transaction View In General Ledger

Frequently Asked Questions?

01Can I access general ledger data using key board only?

Yes the general ledger form is fully keyboard enabled and user can access the general ledger data using keyboard only.

02What is a general ledger in accoxi?

A company’s general ledger is the basis of its financial reporting and the source of the information used therein. In Accoxi, General ledger is a means for keeping record of a company's total financial accounts. Accounts typically recorded in a general ledger include: assets, liabilities, equity, expenses, and income or revenue.

03Can I access monthly summary details of a particular ledger?

Yes user can access the monthly summary details from the general ledger by clicking on the ledger account and user can also switch to quarterly wise details.

04Can I export general ledger trail balance data?

Yes user can export the trial balance general ledger data by clicking on modify option and by selecting export option

05Can I switch to ledger wise view of trail balance?

Yes user can view ledger wise view of trail balance by clicking on modify option and by selecting ledger wise view option

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