Journal

Journal..

Journal

A journal is a detailed account that records all the financial transactions of a business, to be used for future reconciling of and transfer to other official accounting records, such as the general ledger.

Key features:
  • Can enter both debit and credit aspect of the journal
  • Auto Reference number is available for easy identification.
  • Can enter narration to the journal

JOURNAL

STEPS TO ENTER A NEW JOURNAL

  • Open accounts module and select journal option
  • It will open the new journal option
  • Here the user will be allotted a journal form where the reference number has automatically appeared
  • User can enter the date of the journal entry
  • Then select journal type which is DEBIT/CREDIT
  • Then enter debit or credit account which includes all the ledgers created as well as accounts of all the suppliers and customers,
  • Then the user can enter narration to the corresponding account and enter an amount
  • Then finally user can enter narration to the journal entry and save it.

New Journal

Fields

Description

Ref. Number

Reference number is automatically generated by the ACCOXI for easy identification of journals.

Date

User can enter the date of the journal entry

 

Narration

The narration for the journal entry can be entered here

#

Serial number of table content

Type

User can select the type which is DEBIT/CREDIT

Debit/Credit account

Enter debit or credit account which includes all the ledgers created as well as accounts of all the suppliers and customers,

 

Narration

Then user can enter narration to corresponding account

 

Amount

Then user can enter amount to corresponding debit/credit columns

But the debit and credit aspects should be equal only then user can save the journal otherwise a validation message will popup.

Delete

 

 

 

 

 

 

This option can be used to delete the line entries.

Amount in words

Shows amount entered in words

Total debit

This column shows the total debit amount in the journal

Total credit

This column shows the total credit amount in the journal

Balance

The difference between debit and credit is shown in this column. If the difference is in the debit aspect it shows a (dr.) balance and if the difference is in credit aspect is shows a (cr.) balance.

Not able to save if there is any balance. To savae the voucher debit and credit side should match.

Save as draft

User can save the journal as draft for further alterations and can convert to voucher later

Save as voucher

By clicking save as a voucher the journal entered by the user will be saved and it will be visible in transaction menu. User can track the journal using the reference number of the journal.

Clear

 

 

 

 

 

 

 

To clear the data entered in the journal window this option can be used

Refresh

If your latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.

 

Exit

To close the journal window without saving. User can click the exit button.

Frequently Asked Questions?

01How do I create a new journal?

  • Go to accounts module=> select journal
  • It will open the new journal option
  • enter the date of the journal entry
  • select corresponding ledgers which is DEBIT/CREDIT
  • Enter amount to ledgers
  • Add narration
  • Click on save

02How do I save the journal as draft?

  • Go to Accounts module => journal
  • Enter necessary data
  • Click on save as draft at the bottom of the page
  • User can save the journal as draft for further alterations and can convert to voucher later

03How do I delete an entry in the journal?

You cannot delete a journal once created. It can only be cancelled.