Fields

      Description

1. Filter

The filter of transactions can be done in two ways-Either you can directly enter the transaction type into the search bar near the filter option or by clicking the filter dropdown.

Users can filter the data by transaction type, ledger name, ref no, canceled, or date.  If the transaction data can filter by using the date format, need to enter the starting date and the end date of the transactions. Data filter by transaction type include sales invoices, purchase invoices, bills, debit notes, credit notes, etc.

2. Refresh

If the latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.

3. +New Journal

 The +new Journal is for users to create a journal and takes the user to the journal creation window

4. Export

The journal list can be exported to Excel format. Click the Export button at the top right corner near the +New Journal button. Select the file location and click on save.

5. ledger View

 the journal can be viewed in ledger format displaying the ledger accounts present in the transaction

6. View

The view menu lets the user view the journal invoice that has already been created.

7. More options

This Menu Includes An Edit Function And If The User Wants To Edit The Created Form, It Can Be Done By Using This Menu. After Clicking The Edit Option, The Invoice Form Will Appear On The Screen.

8. Cancelled Journal

The canceled journal are to be shown in red

9. Pagination Control

It Controls The Page Navigation And The Page Size. Page Size Can Be Set To 10, 20, 50, Or 100. And By Giving The Page Number In The Box And Clicking On The Go Button. It Jumps To The Said Page. 

Fields

Description

Ref. Number

Reference number is automatically generated by the ACCOXI for easy identification of journals.

Date

User can enter the date of the journal entry

Narration

The narration for the journal entry can be entered here

#

Serial number of table content

Type

User can select the type which is DEBIT/CREDIT

Debit/Credit account

Enter debit or credit account which includes all the ledgers created as well as accounts of all the suppliers and customers,

Narration

Then user can enter narration to corresponding account

Amount

Then user can enter amount to corresponding debit/credit columns

But the debit and credit aspects should be equal only then user can save the journal otherwise a validation message will popup.

Delete

This option can be used to delete the line entries.

Amount in words

Shows amount entered in words

Total debit

This column shows the total debit amount in the journal

Total credit

This column shows the total credit amount in the journal

Balance

The difference between debit and credit is shown in this column. If the difference is in the debit aspect it shows a (dr.) balance and if the difference is in credit aspect is shows a (cr.) balance.

Not able to save if there is any balance. To save the voucher debit and credit side should match.

Save as draft

User can save the journal as draft for further alterations and can convert to voucher later

Save

By clicking save, the journal entered by the user will be saved and it will be visible in transaction menu. User can track the journal using the reference number of the journal.

Clear

To clear the data entered in the journal window this option can be used

Refresh

If your latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.

Exit

To close the journal window without saving. User can click the exit button.

FIELDS

DESCRIPTION

1. Filter

can filter out the journal contras based on active, canceled, and drafts 

2..Refresh

If your latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.

3. History

This menu helps the user to obtain the history details of the journal contra.

OPTIONS AVAILABLE IN THE HISTORY WINDOW

•  Comments and history shows all the edits and alterations of the Journal contra. With the date of changes made, the user can enter any comments regarding the journal made.

4. VIEW JOURNAL

It is the menu that shows the journal view of the transaction. The Journal view shows both debit and credit aspects of the amount.

5. Edit

 The Edit menu helps the user edit or correct the details that are entered in the transaction.

6. Export to PDF

If the user wants to convert the Journal to PDF format, then the export to PDF option is available.

After clicking export to pdf, a save as directory option will appear and the user can opt the pdf file saving location

7. Print

The print menu helps the user to print the journal if required.

After clicking the print button it will redirect to print options where the user can select the printer, number of copies to take etc.

8. More  Features

In the More features option user can cancel the payment.

By clicking cancel, a validation message will pop up. Then click “YES” to cancel the payment and click “NO” to cancel and close the option.

9. Pagination control