Apply debit note

Apply debit note

A debit note is a document used by a vendor to inform the buyer of current debt obligations, or a document created by a buyer when returning goods received on credit. The debit note can provide information regarding an upcoming invoice, or may serve as a reminder for funds currently due In ACCOXI user will be able to use this debit note function while creating a purchase invoice. In purchase view menu => more options user can apply debit note to make the previous purchase return adjustments.

Apply Debit Note (1)

Apply Debit Note

Steps to apply debit note:

  • Apply debit note is created against purchase invoices so firstly user should create a purchase invoice and it shouldn’t be on credit and if so the transaction should be fully paid.
  • Then user can create a debit note against that transaction from purchase module => debit notes or from purchase view => more options itself
  • Then in the future if user enters a transaction with the same supplier in the purchase view option he will be able to adjust the previous debit note amount by using apply debit note function.
  • By clicking apply debit note function a debit note lookup window will popup which shows all the pending amounts from the supplier in the form of debit notes
  • Then enter the amount to be adjusted in the invoice and click update

Debit Note Lookup

FIELD

DESCRIPTION

Due amount

The amount due to pay the supplier is shown here

#

Shows the serial number of table data

Debit note no.

Shows the debit note number that is created with the supplier

Date

The date of debit note created will be shown here

Total debit amount

The total debit amount receivable from the supplier will be shown here

Debit balance

This is the amount up to where the user can adjust by applying debit note.

Or in other words the remaining debit amount to be received from the supplier.

amount

User can enter the amount to be adjusted in this column but it shouldn’t be more than debit balance.

Update

To save the adjustment click update button.