Payment

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Payment

Payment is the transfer of money or goods and services in exchange for a product or service..A payment can be made in the form of cash, check, wire transfer, credit or debit card etc..Payments in ACCOXI deals with small amount of Payments to the business. The huge amounts from the suppliers are normally entered in purchase module => payments made

Key Features:-

Eliminates the need of bigger forms like payments made for small payment transactions.
Can keep a separate form for petty cash payments
Automatic reference number is kept for easy identification
Can enter details of bank instruments used

STEPS TO ENTER A NEW PAYMENT

Select the accounts module and click payment and it will open the new payment form
Automatic reference number is kept for easy identification
User should select the instrument type but if the user selects cash as the instrument bank details and bank instruments columns will be blocked
The party name and by account should be added next
The user can enter the account of the payer and amount next with a narration and can save the transaction.

FIELDS	DESCRIPTION
Rf. number	Reference number is automatically generated by the ACCOXI for easy identification of payments
Instrument type	User should select the type of instrument used for the payments If the instrument is cash the next columns like instrument number, date and bank name will be blocked.
Date	User can enter the date of the journal entry By default the date of entering the transaction will be appeared.
Party name	The name of the recipient is entered in here
By account	User should select the mode of account which is accounts like cash or through bank. The + button can be used to add new ledger account from this window itself it ill redirect the user to new ledger window. The refresh button helps the user to refresh the by account drop down list and to view the changes made in the list
Bank name	Enter the name of the bank through the payment is being made
Instrument no.	Enter the instrument number if the payment is made through bank instruments other than cash
Instrument date	Enter the instrument date if the payment is made through bank instruments other than cash
Narration	The narration for the transaction can be entered here
#	Serial number of table content
Account	The user can enter the account of the recipient from the drop down menu.
Narration	Then user can enter narration to corresponding account
Amount	Then user can enter payment amount
Delete	This option can be used to delete the entries.
Total	The total receipt amount is shown in this column.
Amount in words	Shows amount entered in words
Save as draft	User can save the payments as draft for further alterations and can convert to voucher later
Save as voucher	By clicking save as a voucher the payments entered by the user will be saved and a validation message will pop. It will be visible in transaction menu. User can track the payments using the reference number of the transaction
Clear	To clear the data entered in the payments window this option can be used
Refresh	If your latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.
Exit	To close the payments window without saving. User can click the exit button.

By clicking save as a voucher the payments entered by the user will be saved and a validation message will pop.

And it will be visible in Accounts => transactions menu. User can track the transaction using the reference number of the payments

Frequently Asked Questions?

01How do I create a new payment?

Select the accounts module =>click payment and it will open the new payment form
Enter necessary data
Automatic reference number is kept for easy identification
User should select the instrument type but if the user selects cash as the instrument bank details and bank instruments columns will be blocked
The party name and by account should be added next
The user can enter the account of the payer and amount next with a narration and can save the transaction.

02Where can I view the payments created?

Go to Accounts module => transactions. The payment vouchers can be viewed under transactions menu

03How do I save the payment as draft?

Go to Accounts module => payments
Enter necessary payment data
Click on save as draft at the bottom of the page
User can save the payment as draft for further alterations and can convert to voucher later