How To Record a Payment in Accoxi?

Payment is the transfer of money or goods and services in exchange for a product or service.

Getting Started! General Settings Branch Dashboard Sales Purchase Accounts Inventory Customer Supplier Loyalty Reports
Payment (1)

Payment

Payment is the transfer of money or goods and services in exchange for a product or service..A payment can be made in the form of cash, check, wire transfer, credit or debit card etc..Payments in ACCOXI deals with small amount of Payments to the business. The huge amounts from the suppliers are normally entered in purchase module => payments made

Key Features:-

  • Eliminates the need of bigger forms like payments made for small payment transactions.
  • Can keep a separate form for petty cash payments
  • Automatic reference number is kept for easy identification
  • Can enter details of bank instruments used

Payment

STEPS TO ENTER A NEW PAYMENT

  • Select the accounts module and click payment and it will open the new payment form
  • Automatic reference number is kept for easy identification
  • User should select the instrument type but if the user selects cash as the instrument bank details and bank instruments columns will be blocked
  • The party name and by account should be added next
  • The user can enter the account of the payer and amount next with a narration and can save the transaction.

New Payment

FIELDS

DESCRIPTION

Rf. number

Reference number is automatically generated by the ACCOXI for easy identification of payments

Instrument type

User should select the type of instrument used for the payments

If the instrument is cash the next columns like instrument number, date and bank name will be blocked.

Date

User can enter the date of the journal entry

By default the date of entering the transaction will be appeared.

Party name

The name of the recipient is entered in here

By account

User should select the mode of account which is accounts like cash or through bank.

The + button can be used to add new ledger account from this window itself it ill redirect the user to new ledger window.

The refresh button helps the user to refresh the by account drop down list and to view the changes made in the list

Bank name

Enter the name of the bank through the payment is being made

Instrument no.

Enter the instrument number if the payment is made through bank instruments other than cash

Instrument date

Enter the instrument date if the payment is made through bank instruments other than cash

Narration

The narration for the transaction can be entered here

#

Serial number of table content

Account

The user can enter the account of the recipient from the drop down menu.

Narration

Then user can enter narration to corresponding account

 

Amount

Then user can enter payment amount

Delete

This option can be used to delete the entries.

Total

The total receipt amount is shown in this column.

Amount in words

Shows amount entered in words

Save as draft

 

User can save the payments as draft for further alterations and can convert to voucher later

Save as voucher

By clicking save as a voucher the payments entered by the user will be saved and a validation message will pop. It will be visible in transaction menu. User can track the payments using the reference number of the transaction

 

Clear

To clear the data entered in the payments window this option can be used

Refresh

If your latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.

 

Exit

To close the payments window without saving. User can click the exit button.

  • By clicking save as a voucher the payments entered by the user will be saved and a validation message will pop.

 

  • And it will be visible in Accounts => transactions menu. User can track the transaction using the reference number of the payments
RELATED TOPICS

Frequently Asked Questions?

01How do I create a new payment?

  • Select the accounts module =>click payment and it will open the new payment form
  • Enter necessary data
  • Automatic reference number is kept for easy identification
  • User should select the instrument type but if the user selects cash as the instrument bank details and bank instruments columns will be blocked
  • The party name and by account should be added next
  • The user can enter the account of the payer and amount next with a narration and can save the transaction.

02Where can I view the payments created?

Go to Accounts module => transactions. The payment vouchers can be viewed under transactions menu

03How do I save the payment as draft?

  • Go to Accounts module => payments
  • Enter necessary payment data
  • Click on save as draft at the bottom of the page
  • User can save the payment as draft for further alterations and can convert to voucher later