Trial Balance Report

The Trial Balance report is the sum of debits and credits for every account of your business. It allows you to identify discrepancies in your account totals, produce financial statements and ensure that your accounts balance for a given period.A trial balance is a list of all the general ledger accounts (both revenue and capital) contained in the ledger of a business. This list will contain the name of each nominal ledger account and the value of that nominal ledger balance. Each nominal ledger account will hold either a debit balance or a credit balance.

Trial Balance Report in ACCOXI

ACCOXI is most modern accounting software that provides easy and deliberate results for accounting. It provides the module of Reports and it consists of various heads of reports like Payables, Receivables, Accounts, Purchase, Sales etc. Trial balance report included in Accounts head. Trial Balance report is the sum of debits and credits for every account of the business. It shows the debits and credits of a given business for a certain financial period. In a trial balance, amounts on both the debit side and credit side must balance. Unbalanced debit and credit columns simply denote an error in the accounting systems of that company or business. Every company that keeps track of its financial records will have to prepare a trial balance report at the end of its financial year. There are various heads of reports like Payables, Receivables, Accounts, Purchase, Sales etc. Click on the Accounts head and select the option Trial Balance. By clicking on the Trial balance option, the report will popup on the screen.

Trial Balance

It shows the debits and credits of a given business for a certain financial period. Totals under the debit and credit balances are indicated at the bottom of the worksheet.

Fields	Description
Customize Report	User can filter the report by using the option Customize Report. By clicking on the customize report, use can filter the report by selecting a date. User can filter the report by using the option Date in the customize menu. By clicking the by date option, need to select a date, and then the report of the selected date will appear on the screen. By clicking on Run Report, user get the customize report based on of date entered.
Print	If the user wants to take the print out of the report, it can be done by using the menu Print on the top right side of the page. When the user click on the print menu, it opens to Report page and it contains the details regarding the print. User can set the page range, page height, width and can enter the required number of copies here. By clicking on the Print button, user gets the print out of the ledger report.
Particular	This column will all business transactions made during the period of time, including revenue, liabilities and assets. User can access the ledger details of the particulars by clicking on the field. To check the ledger details of an invoice, click on the particular field. While clicking on the field, it opens to the ledger report of the selected account.
Debit	This column shows the amount of assets and expense account.
Credit	This column shows the amount of liabilities, income and equity account.

Menus Available in Print View

When the user click on the print menu, it opens to Report page. It shows the Trial balance report view and it consist of various menus.

Fields	Description
Refresh	If the latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.
Pagination Control	It controls the page navigation. User can select the page by using the page control keys or can enter the page number in the given box. After enter the page number, it will open to the screen.
Page Setup	This menu helps the user to set the page size, page orientation and margin size. By clicking on the Page Setup icon, a new tab will appear and user can select the page size, orientation and margin size with the tab.
Switch to Interactive Layout	It helps the user to change the page to Interactive Layout. By clicking on the icon, it will change to an interactive layout.
Zoom	User can use the zoom option to select the required zoom size for print. By clicking on the select option, available zoom size will appear and can select required size.
Print	By clicking on the Print button, user gets the print out of the report.
Export	Export menu enable the user to export the report to PDF format and can save in the system. When the user click on the Export menu, a new tab will appear for save the file. Then user can select the location to save the file, can set a name and click on save button to save the file as PDF format.
Exit	Exit menu is for exit from the Print report page and it redirects to previous page.

Frequently Asked Questions?

01How to take print out of trial balance report with complete data?

Click on the Reports module.
Select option Trial balance from Accounts head.
At the right hand side of the report, there is a Print menu.
Click on the Print menu and it opens the print view form.
You can set the page range, page height, width and can enter the required number of copies here.
Click on the Print menu to get the printout of the report.

02Can I filter the trial balance report? How it can be done?

Yes. You can filter the trial balance report by using the option Customize Report.

Click on the Reports module.
Select Trial balance from Accounts head.
Click on the Customize Report menu.
By clicking on the customize report, you can filter the report by date option. Click on the by date option, need to select a date.
Click on Run Report to get the customize data.

03How can I export the Trial Balance data in to Excel format?

Click on the Reports module.
Select Trial balance from Accounts head.
At the right hand side of the report, there is a Print menu.
Click on the Print menu and it opens the print view form.
Click on the Export menu at the bottom right side of the page.
New tab will appear for save the file. You can select the location to save the file.
Click on save button to save the data in Excel format.