Debit Note Report

Introduction

Debit Note Report

The debit note is a document used by a vendor to inform the buyer of current debt obligations, or a document created by a buyer when returning goods received on credit. Debit note report is a report that provides a detailed view of all the debit notes stored in the system.

Debit Notes Report in ACCOXI

ACCOXI is most modern accounting software that provides easy and deliberate results for accounting. It provides the module of Reports and Customer balances report included in it. Debit Note report helps the user to have a detailed view of all the debit notes stored in the system. This report displays the supplier name, reference number, debit note date, total debit, used debit, balance and purchase reference number. When the user opens the ACCOXI account, Reports module will be appear on the bottom left side of the modules. Click on the Reports module, it opens to various financial reports of the Organization. There are various heads of reports like Payables, Receivables, Accounts, Purchase, sales etc. Click on the Purchase head and select the option Debit Notes. By clicking on the Debit Notes option, debit note details will popup on the screen.

Debit Notes

Debit Notes

It displays the supplier name, reference number, debit note date, total debit, used debit, balance and purchase reference number.

Debit Notes. (1)

           Fields

                                    Description

Customize Report

User can filter the debit note report by using the option Customize Report. By clicking on the customize report, user can filter the report by supplier, or by date between.

If the user using Supplier option, need to select a supplier. By clicking on the select option, list of available suppliers will appear and can select the required one.

User can filter the details by using the option Date in the customize menu. By clicking the by date option, need to enter the starting date along with the end date, and then the purchase details of the suppliers will appear on the basis of the date entered.

By clicking on Run Report, user get the customize report on the basis of data entered.

 

       

Print

If the user wants to take the print out of the report, it can be done by using the menu Print on the top right side of the page. When the user clicks on the print menu, it opens to Report page and it contains the details regarding the print.

 

                              

 

User can set the page range, page height, width and can enter the required number of copies here. By clicking on the Print button, user gets the print out of the debit notes report.                          

Reference Number

It shows the reference number of the particular debit note. Reference number helps the user to identify transactions in records and it will be the continuation of the previous debit note.

Debit note Date

Debit note date will show on this field. It is the date when the debit note is created.

Supplier Name

This field shows the supplier name of the particular invoice.

Total Debit

It shows total debit amount of the debit note.

Used debit

Used debit is the amount of the debit note, that using for another pending invoice of the same supplier.

Balance

This column shows the balance debit amount after used debit.

Purchase Reference Number

This column shows the reference number of the purchase invoice.

Menus Available in Print View

Print View

When the user clicks on the print menu, it opens to Report page. It shows the debit notes report and it consist of various menus.

        Fields

                                   Description

Refresh

If the latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data.

 

                          

 

Pagination Control

It controls the page navigation. User can select the page by using the page control keys or can enter the page number in the given box. After enter the page number, it will open to the screen.

 

 

            

Page Setup

This menu helps the user to set the page size, page orientation and margin size.

        By clicking on the Page Setup icon, a new tab will appear and user can select the page size, orientation and margin size with the tab.

                 

 

Switch to Interactive Layout

It helps the user to change the page to Interactive Layout. By clicking on the icon, it will change to interactive layout.

        

Zoom

User can use the zoom option to select the required zoom size for print. By clicking on the select option, available zoom size will appear and can select required size.

                           

Print

By clicking on the Print button, user gets the print out of the report.

 

                                

 

Export

Export menu enable the user to export the report to PDF format and can save in the system.

                                 

                  

When the user click on the Export menu, a new tab will appear for save the file. Then user can select the location to save the file, can set a name and click on save button to save the file as PDF format.            

                                                                                                        

 

Exit

Exit menu is for exit from the Print report page and it redirects to previous page.

                                   

 

Frequently Asked Questions?

01What is the content of Debit Notes report in ACCOXI?

Debit Notes shows all the information regarding the created Debit Notes against the purchase invoices in the business. This report shows supplier name, debit note date, total debit, used debit etc.

02How to take print of the Debit Notes report with complete list of items?

  • Click on the Reports Module.
  • Select the report Debit Notes from Purchase Head.
  • At the right hand side of the report, there is a Print button.
  • Click on the Print button and it opens the print view form.
  • You can set the page range, page height, width and can enter the required number of copies here.  
  • Click on the Print button to get the printout of the debit notes with complete list of items.

03How can I export the Debit Notes data in to Excel format?

  • Click on the Reports Module.
  • Select the Report Debit Notes from Purchase Head.
  • At the right hand side of the report, there is a Print button.
  • Click on the Print button and it opens the print view form.
  • Click on the Export button at the bottom right side of the page.
  • New window will appear for to save the file. You can select the location to save the file.
  • Click on save button to save the data in Excel format.

04How can I view the Used Debit Amount in Debit Notes report?

  • Click on the Reports Module.
  • Select the Report Debit Notes from Purchase Head.
  • Used Debit column at right hand end of the table displays the used debit amount.

05Is there any option to filter the Debit Notes report?

Yes. You can filter the Debit Notes report by using the option Customize Report and can filter the data by following steps;    

  • Click on the Reports Module.
  • Select the option Debit Notes from Purchase Head.
  • Click on the Customize Report menu.
  • By clicking on the customize report, you can filter the report by date between and supplier
  • Click on Run Report to get the customized data.