This report displays the supplier name, reference number, debit note date, total debit, used debit, balance and purchase reference number.
The debit note is a document used by a vendor to inform the buyer of current debt obligations, or a document created by a buyer when returning goods received on credit. Debit note report is a report that provides a detailed view of all the debit notes stored in the system.
ACCOXI is most modern accounting software that provides easy and deliberate results for accounting. It provides the module of Reports and Customer balances report included in it. Debit Note report helps the user to have a detailed view of all the debit notes stored in the system. This report displays the supplier name, reference number, debit note date, total debit, used debit, balance and purchase reference number. When the user opens the ACCOXI account, Reports module will be appear on the bottom left side of the modules. Click on the Reports module, it opens to various financial reports of the Organization. There are various heads of reports like Payables, Receivables, Accounts, Purchase, sales etc. Click on the Purchase head and select the option Debit Notes. By clicking on the Debit Notes option, debit note details will popup on the screen.
Debit Notes
It displays the supplier name, reference number, debit note date, total debit, used debit, balance and purchase reference number.
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Fields |
Description |
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Customize Report |
User can filter the debit note report by using the option Customize Report. By clicking on the customize report, user can filter the report by supplier, or by date between. If the user using Supplier option, need to select a supplier. By clicking on the select option, list of available suppliers will appear and can select the required one. User can filter the details by using the option Date in the customize menu. By clicking the by date option, need to enter the starting date along with the end date, and then the purchase details of the suppliers will appear on the basis of the date entered. By clicking on Run Report, user get the customize report on the basis of data entered. |
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If the user wants to take the print out of the report, it can be done by using the menu Print on the top right side of the page. When the user clicks on the print menu, it opens to Report page and it contains the details regarding the print. User can set the page range, page height, width and can enter the required number of copies here. By clicking on the Print button, user gets the print out of the debit notes report. |
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Reference Number |
It shows the reference number of the particular debit note. Reference number helps the user to identify transactions in records and it will be the continuation of the previous debit note. |
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Debit note Date |
Debit note date will show on this field. It is the date when the debit note is created. |
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Supplier Name |
This field shows the supplier name of the particular invoice. |
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Total Debit |
It shows total debit amount of the debit note. |
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Used debit |
Used debit is the amount of the debit note, that using for another pending invoice of the same supplier. |
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Balance |
This column shows the balance debit amount after used debit. |
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Purchase Reference Number |
This column shows the reference number of the purchase invoice. |
When the user clicks on the print menu, it opens to Report page. It shows the debit notes report and it consist of various menus.
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Fields |
Description |
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Refresh |
If the latest data is not displayed, click on the refresh icon on the top left corner of the page to fetch the new data. |
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Pagination Control |
It controls the page navigation. User can select the page by using the page control keys or can enter the page number in the given box. After enter the page number, it will open to the screen. |
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Page Setup |
This menu helps the user to set the page size, page orientation and margin size. By clicking on the Page Setup icon, a new tab will appear and user can select the page size, orientation and margin size with the tab. |
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Switch to Interactive Layout |
It helps the user to change the page to Interactive Layout. By clicking on the icon, it will change to interactive layout. |
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Zoom |
User can use the zoom option to select the required zoom size for print. By clicking on the select option, available zoom size will appear and can select required size. |
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By clicking on the Print button, user gets the print out of the report. |
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Export |
Export menu enable the user to export the report to PDF format and can save in the system. When the user click on the Export menu, a new tab will appear for save the file. Then user can select the location to save the file, can set a name and click on save button to save the file as PDF format. |
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Exit |
Exit menu is for exit from the Print report page and it redirects to previous page. |
Debit Notes shows all the information regarding the created Debit Notes against the purchase invoices in the business. This report shows supplier name, debit note date, total debit, used debit etc.
Yes. You can filter the Debit Notes report by using the option Customize Report and can filter the data by following steps;